Quick Guide

The Booking Service provides a web-based user interface for users to booking or launching a Janet videoconference. The interface also allows administrators to manage their videoconferences before they happen and live, while they are happening. There is also an online help facility to guide users through each step of using the service.

This factsheet provides a summary of how to register for the new service, the three-step procedure for booking a conference and where to find further information.

Registering for the Booking Service

New users of the Booking Service must fill in a registration form that will be sent to their organisation administrator for authorisation. There are various levels of user privileges allocated to their login ranging from a basic booker to an organisation administrator. The level of login is dependent on the user's requirements and must be authorised
by the organisation administrator.

Booking a Videoconference

Log on at http://www.ja.net/bookvc
Click on 'Book videoconference'
Enter:
Title of conference
Purpose of conference
Start date and end date
Start time and end time
Name and contact no. of Conference coordinator
Click 'Add conference venues and attendees>>' button
Add venues using 'Add Venue', 'Add Favourite' or 'Add Guest' buttons
Click 'Confirm conference booking' button
Click 'Complete conference booking' button
Note conference reference number

As all venues have pre-configured technical options such as CODEC (coder/decoder) speed and A/V protocols, non-technical users can book a videoconference without having to consider these options.

Checklist for Booking a Videoconference

[ ] Title of conference
[ ] Purpose of conference
[ ] Start and end dates
[ ] Start and end times
[ ] Name of conference coordinator
[ ] Email address/phone number of conference coordinator
[ ] List of venues names for the conference

[ ] Names of main attendees at each venue
[ ] Guest venue (if included): does it have an IP or ISDN CODEC (coder/decoder)?
[ ] Guest venue E.164 number/ISDN number/IP address

Launching a Videoconference

Log on at http://www.ja.net/bookvc
Click on 'Launch videoconference'
Enter:
Title of conference
Purpose of conference
Duration
Click 'Add conference venues and attendees>>' button
Add venues using 'Add Venue', 'Add Favourite' or 'Add Guest' buttons
Click 'Confirm conference' booking button
Click 'Complete conference' booking button
Note conference reference number

Checklist for Launching a Videoconference

[ ] Title of conference
[ ] Purpose of conference
[ ] Conference duration
[ ] Name of conference coordinator
[ ] Email address/phone number of conference coordinator
[ ] List of venues names for the conference
[ ] Names of main attendees at each venue
[ ] Guest venue (if included): does it have an IP or ISDN CODEC (coder/decoder)?
[ ] Guest venue E.164 number/ISDN number/IP address