Booking a Videoconference to Include a Desktop User

1. Login to the Booking Service - www.ja.net/bookvc
2. Click Book videoconference
3. Enter conference details: title, purpose, date, time and a Conference coordinator
4. Click on Add Venues and attendees
5. Add a conference venue
6. Click Add Guest
7. Select JVCS Desktop under Guest type
8. Enter the Name, Organisation and Email address of the Desktop Videoconferencing conference participant. An email will be sent to desktop guests with a link to join the conference at the designated date/time and a link from which to download the software package labelled ‘Conferenceme.msi’ (provided by Tandberg) to be installed on the machine (if it is not already installed).
9. Add a registered venue by clicking on Add to Conference
10. If any of the participants involved in the meeting may be joining from a home broadband connection, we recommend placing a tick in the box marked Use JVCS Desktop at lower bandwidth? (Ideal for home users). This will reduce the amount of data being transferred making it easier for the home system to maintain a reliable audio and video stream.
11. Click Confirm venue and attendees to confirm booking details
12. Adjust any further conference options if necessary under Advanced settings
13. Click Complete conference booking
14. The Booker will be presented with a booking reference, including a link (for information purposes only), which their Desktop Videoconferencing guest participants will use to access to join the conference, e.g. http://www.jvcs.ja.net/c/3BE3IAPg. This link is also emailed to all Desktop Videoconferencing guests listed in the booking.